Easily learn the business process of product export agency

Easy learning productsExport agency business process

First, business objectives

 

        1. Business objectives

 

        1.1 Obtain operating profit。

 

        1.2. Expand market share。

 

        1.3. Ensure the safety of funds and reduce the risk of payment withdrawal。

 

        2 Financial Objectives

 

        2.1 Accounting standards, to ensure the sales revenue and accounts receivable true, accurate and complete。

 

        3 Compliance Objectives

 

        3.1 Product sales comply with relevant national foreign trade, foreign exchange, customs policies and international practices。

 

        3.Procurement contracts or export agency agreements, international trade (export) contracts comply with national laws and regulations such as the Contract Law and internal rules and regulations of the joint stock company。

 

twoBusiness risk

 

        1. Business risks

 

        1.1 Arbitrary price cuts result in reduced revenue。

 

        1.2. Unauthorised price increase leads to market loss。

 

        1.3 Credit sales out of control resulting in bad debts or payment can not be timely return。

 

        1.4 The delivery of goods does not meet the sales management regulations。

 

        1.5. Risks caused by changing the rights and obligations clauses in the standard text of the procurement contract or export agency agreement or international trade (export) contract without review。

 

        2. Financial risk

 

        2.The L/C is not delivered in time, and the documents do not conform。

 

        2.2 Inflated or withheld income。

 

        2.3. The calculation of sales revenue is incorrect。

 

        2.4 The money is withdrawn into the account。

 

        2.5. Accounts receivable are not collected in time, resulting in bad debts and bad debts。

 

        3. Compliance risk

 

        3.1 Violation of national foreign trade, foreign exchange, customs policies and international practices。

 

        3.The procurement contract or export agency agreement, international trade (export) contract does not meet the requirements of national laws and regulations such as the Contract law and internal rules and regulations of the joint stock company, resulting in losses。

 

3. Business process steps and control points

 

        1. Contract negotiation

 

        1.1 The foreign trade agency company is responsible for the inquiry of overseas customers according to the classification of products, and find suppliers according to the inquiry。

 

        1.2. The business personnel of the foreign trade agency company take the initiative to contact overseas customers with the product resources of the joint stock company for product market development, correspondence and telephone exchanges, contract negotiation, sample delivery and other specific matters。

 

        1.3 For new overseas customers, the department manager of the foreign trade agency company shall organize the review according to the analysis of the customer's company information。

 

        2. Contract signing

 

        2.1 After reaching an agreement with the supplier, the business personnel of the foreign trade agency company shall make the procurement contract or export agency agreement in accordance with the standard contract text approved by the Legal Affairs Department, and fill in the review form;The review shall be organized by the department manager, the relevant business department and the deputy manager of the foreign trade agency。

 

        2.2. The business personnel of the foreign trade agency company shall be responsible for making the international trade (export) contract and filling in the review form after reaching an agreement on the terms of the international trade (export) contract with overseas customers;Contract review by managers of business department and finance department。

 

        2.3 The foreign trade agency shall sign the procurement contract or export agency agreement with the supplier and the international trade (export) contract with the overseas customer according to the contract amount and authorized authority after the review of the contract。

 

        3. Pay suppliers for goods

 

        3.The foreign trade agency shall pay the supplier's money in strict accordance with the requirements of the procurement contract or export agency agreement。Payment for goods and related expenses should be filled in the payment for goods application form, approved by the business department manager and approved by the head of the finance department before payment。

 

        4. Goods inspection and shipment

 

        4.The verification of the purchased or agent products and services of the foreign trade agency shall be carried out by the handling personnel in accordance with the contract provisions。

 

        4.2 After the export products are ready, the business personnel of the foreign trade agency shall organize the inspection of the products according to the requirements of the international trade (export) contract, arrange the charter of the ship and book the space, and conduct the freight forwarding review of the carrier。

 

        4.3 Export products shipped, the foreign trade agency business personnel according to the international trade (export) contract requirements to arrange the shipment, receive the export receipt verification, after the department manager review and registration of the goods export declaration procedures。

 

        5、收汇

 

        5.1. Under the remittance payment, the business personnel of the foreign trade agency company shall timely deliver the full set of documents to overseas customers through safe channels。

 

        5.2 Under collection and letter of credit, the business personnel of the foreign trade agency company will make the document presentation application after reviewing the documents, and sign it to the financial department, and handle the bank presentation or negotiation procedures in time。

 

        6 Collection of accounts

 

        6.1. The business personnel of the foreign trade agency company shall also be responsible for collecting the payment for goods. If the foreign exchange cannot be collected within the time limit, or the collection is invalid and causes losses to the joint stock company, it shall be handled according to the authority and punishment of the liability accident, and the corresponding records shall be kept。

 

        7. Write off tax rebates

 

        7.1. The business personnel of the foreign trade agency company shall transfer the relevant documents after customs declaration to the financial department in time, and fill in the document transfer form, which shall be signed by the financial department and handled the foreign exchange verification formalities in time according to the prescribed time limit。

 

        7.2 Export agency The financial department shall handle the export agency certificate in time, and the export agency department shall send the relevant information to the supplier。After the self-operated export business is written off, the business personnel shall timely fill in the relevant documents and transfer the documents to the form, which shall be signed by the financial department。

 

        7.3 The financial department shall handle the export tax refund and write-off procedures in time after the financial auditors review the invoices and relevant documents。

 

        8. After-sales work

 

        8.The export business department of the foreign trade agency company shall deal with the complaints and claims made by the suppliers and overseas customers in a timely manner, analyze the reasons, find out the responsible person, and take appropriate measures。

 

        8.The foreign trade agency shall conduct an annual satisfaction survey of suppliers and overseas customers。

 

Iv. Business Process Diagram Business objective Business risk control point supervision and inspection method flow chart

 

        1. Obtain operating profits

 

        2. Expand market share

 

        3. Ensure the safety of funds and reduce the risk of payment return

 

        4, accounting standards to ensure sales revenue and accounts receivable true, accurate and complete

 

        5, product sales in line with the relevant national foreign trade, foreign exchange, customs policies and international practices

 

        6, procurement contracts or export agency agreements, international trade (export) contracts comply with the contract law and other national laws, regulations and internal rules and regulations of the joint stock company

 

        6.1 Arbitrary price cuts result in reduced revenue。

 

        6.2. Unauthorised price increase leads to market loss。

 

        6.3. Credit sales are out of control, resulting in bad debts or payment can not be returned in time。

 

        6.4 The delivery of goods does not meet the sales management regulations。

 

        6.5. Risks caused by changing the rights and obligations clauses in the standard text of the procurement contract or export agency agreement or international trade (export) contract without review。

 

        6.6 L/C delivery is not timely, documents do not match (control point

 

        6.7 Inflated or withheld income。

 

        6.8 Incorrect calculation of sales revenue。

 

        6.9 The money is withdrawn into the account。

 

        6.10. Accounts receivable are not collected in time, resulting in bad debts and bad debts。

 

        6.Violation of the State's foreign trade, foreign exchange, customs policies and international practices。

 

        6.The procurement contract or export agency agreement, international trade (export) contract does not meet the requirements of national laws and regulations such as the Contract law and internal rules and regulations of the joint stock company, resulting in losses。

 

        7. Contract negotiation

 

        8. Contract signing

 

        9. Pay suppliers for goods

 

        10. Goods inspection and shipment

 

        11、收汇

 

        12. Collection of accounts

 

        13. Write off tax rebates

 

        14. After-sales work

 

        14.1 The foreign trade agency company is responsible for the inquiry of overseas customers according to the classification of products, and find suppliers according to the inquiry。

 

        14.2 Check whether there are any fax records。

 

        14.3 For new overseas customers, the department manager shall organize the review according to the analysis of the customer's company information。

 

        14.4 Check whether new customer reviews are conducted。

 

5. Contract signing

 

        1, the business personnel of the foreign trade agency company after reaching an initial agreement with the supplier，The procurement contract or export agency agreement is prepared in accordance with the standard contract text approved by the Legal Affairs Department，Fill in the review form at the same time;The review shall be organized by the department manager, the relevant business department and the deputy manager of the foreign trade agency，Check whether the review form has been signed by the relevant authorized personnel。

 

        2. After the business personnel of the foreign trade agency reach an agreement on the terms of the international trade (export) contract with overseas customers, they are responsible for the preparation of the international trade export contract, and fill in the review form, which is reviewed by the manager of the business department and the financial department。

 

        3. Check whether the review form has been signed by relevant authorized personnel

 

        4, the foreign trade agency after the review of the contract, according to the contract amount, according to the authorized authority, by the corresponding business personnel to sign a purchase contract or export agency agreement with the supplier, and sign an international trade (export) contract with overseas customers。

 

        5. Check the contract amount and the authorized authority of the contract signatory。

 

        6. Pay suppliers for goods

 

        6.The foreign trade agency shall pay the supplier's money in strict accordance with the requirements of the procurement contract or export agency agreement。Payment for goods and related expenses should be filled in the payment for goods application form, approved by the business department manager and approved by the head of the finance department before payment。

 

        6.2 Check whether the relevant payment application form has been signed by the department manager。

 

        7. Goods inspection and shipment

 

        7.The verification of the purchased or agent products and services of the foreign trade agency shall be carried out by the handling personnel in accordance with the contract provisions。4.1 Check whether there are relevant product quality certificates and quantity certificates。

 

        7.2 After the export products are ready, the business personnel of the foreign trade agency shall organize the inspection of the products according to the requirements of the international trade (export) contract, arrange the charter of the ship and book the space, and conduct the freight forwarding review of the carrier。4.2 Check whether the forwarder evaluation form and related materials have passed the evaluation of the transportation department。

 

        7.3 Export products shipped, the foreign trade agency business personnel according to the international trade (export) contract requirements to arrange the shipment, receive the export receipt verification, after the department manager review and registration of the goods export declaration procedures。

 

        7.4 Check the corresponding document records under the corresponding contract conditions。

 

        8、收汇

 

        8.1. Under the remittance payment, the business personnel of the foreign trade agency company shall timely deliver the full set of documents to overseas customers through safe channels。

 

        8.2 Check whether there is a shipping receipt。

 

        8.3 Under collection and letter of credit, the business personnel of the foreign trade agency company will make the application for presentation of documents after reviewing the documents, and sign it to the financial department, and handle the bank presentation or negotiation procedures in time。

 

        8.4 Check whether there is a submission form and sign it。

 

        9. Collection of accounts

 

        9.1. The business personnel of the foreign trade agency company shall also be responsible for collecting the payment for goods. If the foreign exchange cannot be collected within the time limit, or the collection is invalid and causes losses to the joint stock company, it shall be handled according to the authority and punishment of the liability accident, and the corresponding records shall be kept。

 

        9.2. Check the payment collection situation, and punish the responsible person who fails to collect the payment receivable on time。

 

        10. Write off tax rebates

 

        10.1. The business personnel of the foreign trade agency company shall transfer the relevant documents after customs declaration to the financial department in time, fill in the document transfer form, and handle the foreign exchange verification formalities in time according to the prescribed time limit after the financial department signs and receives them。

 

        10.2 Check the business transfer form signed by the finance department。

 

        10.3 Export agency The financial department shall handle the export agency certificate of goods in time, and the export agency department shall send the relevant information to the supplier。After the self-operated export business is written off, the business personnel shall timely fill in the relevant documents and transfer the documents to the form, which shall be signed by the financial department。

 

        10.4. The financial department shall complete the tax refund and write-off in time after the financial auditors review the invoices and relevant documents。

 

        10.5 Check whether the invoice and related documents have been reviewed by the financial auditor, and whether the tax refund write-off has been completed。

 

        11. After-sales work

 

        11.The export business department shall deal with the complaints and claims raised by suppliers and overseas customers in a timely manner, analyze the reasons, find out the responsible person and take appropriate measures。

 

        11.The foreign trade agency shall conduct an annual satisfaction survey of suppliers and overseas customers。